KOEL to Tally Integration

Authorized KOEL dealers, distributors, and regional service outlets rely on the KOEL Dealer Management System to handle diesel engine sales, genset distribution, agricultural pump sets, spare parts counter sales, AMC service contracts, and warranty claims. However, dealership CFOs, accounts teams, and external chartered accountants still depend on Tally Prime or Tally ERP 9 for localized statutory bookkeeping, audit trails, and Indian GST filings (GSTR-1, GSTR-3B).

Manually re-entering high-volume engine sales, equipment serial numbers, spare parts billing, and AMC service charges from KOEL systems into Tally leads to severe operational backlogs, inventory discrepancies, and expensive human entry errors. Tally Data Connector (TDC) serves as an automated integration bridge, extracting sales vouchers, workshop job card invoices, spare parts billing, and customer payments directly from KOEL ERP database backends and posting them seamlessly into Tally within minutes.

• 100% Data & Ledger Accuracy: Completely avoids manual typing mistakes, ensuring engine/genset prices, accessories, warranty/AMC charges, and GST slabs match Tally down to the exact rupee.

• Automated Engine & Genset Serial Number Tracking: Preserves critical equipment identification details (Engine Serial Numbers, Frame Numbers, and Model Variants) across Tally sales vouchers and stock registers.

• Instant Tax & GST Compliance: Keeps Tally continuously updated with live equipment sales, spare parts billing, and workshop servicing for fast GSTR-1, GSTR-3B, and balance sheet preparation.

• Spare Parts & Workshop Inventory Sync: Automatically maps KOEL spare part SKUs, lubricants, service labor charges, and warranty claim credits directly into Tally inventory and service ledgers.

TDC provides end-to-end voucher, inventory, and master mapping between KOEL ERP and Tally:

• Engine & Genset Sales: Equipment Sales Invoices, Advance Booking Tokens, Installation Charges, AMC Contract Receipts, and Sales Return Notes.

• Service Workshop & Spare Parts Billing: Workshop Job Card Invoices, Counter Spare Parts Invoices, Field Service Labor Charges, Free Service Coupon Claims, and Warranty Claim Settlements.

• Purchases & OEM Payables: KOEL Factory Purchase Invoices, Spare Parts Goods Received Notes (GRN), Freight Expenses, Vendor Outgoing Payments, and Debit Notes.

• Financial & General Ledger Sync: Customer Receipts (Cash/UPI/Bank Transfer), Bank Deposits, Sub-Dealer Commission Vouchers, Expense JVs, and Warranty Claim Adjustments.

(Note: TDC seamlessly extracts data from KOEL ERP database backends running on SQL Server, Oracle, MS Access, FoxPro DBF files, or structured Excel/CSV exports).